A cash logistics software RFP should test vendor coverage across customer types, module scope, route and handover workflows, processing and vault integration, billing, security, auditability, deployment, implementation support and references. Procurement teams should weight requirements against operational priorities instead of generic SaaS checklists. The checklist is for physical cash and valuables workflows, not payment processor or ordinary courier RFPs.
Best fit for
- RFP authors at banks, CIT and cash centers
- Procurement teams selecting cash logistics platforms
- Operations leaders building vendor scorecards
Not the same as
- Generic SaaS RFPs without physical cash workflows
- Payment processor RFPs
RFP sections
- Company and product overview
- Supported customer types
- Module coverage
- Integration capabilities
- Security and access control
- Audit trail and reporting
- Deployment model
- Implementation methodology
- Support and SLA
- References and case studies
Module coverage questions
- Does the platform manage cash orders and deposits?
- Does it support route planning and cash-in-transit control?
- Does it support processing center workflows?
- Does it support vault limits and storage movements?
- Does it support billing and paperless documents?
Vendor selection red flags
- No cash-specific chain-of-custody model
- No operations-linked billing
- No on-prem or hybrid option (if regulator requires)
- No references in your customer type
- No documented audit-trail event catalog
Frequently asked questions
Can we reuse this checklist for procurement at a bank vs CIT?
Yes — the ten sections apply to both, but weighting differs. Banks usually weight audit and integration higher; CIT operators weight route, billing and customer collaboration higher.
Is there a downloadable PDF?
Not yet — a downloadable asset is on the production roadmap.
Source context
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